CERTIFICATE OF ATTENDANCE
Certificate of Attendance will be given to all participate delegates.
The official language is English.
The average temperature in January is between 10°C to 20°C.
The currency in India is the Indian Rupee (INR). Credit cards are widely accepted in all major hotels and shopping malls.
The India Standard Time (IST) is 5 and a half hour ahead of the Greenwich Mean Time (GMT + 5:30).
INFORMATION ON VISA
To travel to India you must possess a valid visa. A visa is a document or mark showing that a person is conditionally authorized to enter or leave the territory for which it was issued, subject to permission of an immigration official at the time of actual entry.
TYPES OF VISA
Important update to facilitate CONFERENCE VISA procurement
It is mandatory to produce ministerial permission letters to obtain a conference visa. All foreign delegates who have paid their registration will be intimated by the Secretariat soon about the procedure for visa application. Below are the documents required for obtaining a visa.
Registered participants may contact firstname.lastname@example.org for personalized letters of invitation.
It is advisable to apply for visas well in advance, ideally (but not earlier than) 3 months before the date of the Conference. Foreign visitors entering India must possess a passport valid for at least 6 months after their date of entry into India, except in the case of nationals of Bhutan and Nepal, who need only carry suitable means of identification.
If approved, a single entry Conference Visa will be granted. Please note that the validity of a visa begins on the day it is issued. Thus, a 1- month visa issued on 1 January would be valid until 31 January. The date of entry into India does not affect the period of validity of a visa.
The list of Indian diplomatic missions overseas can be consulted at http://india.gov.in/overseas/indian_missions.php
Special information for nationals of Afghanistan, Bangladesh, China, Iran, Iraq, Pakistan, Srilanka, Sudan and foreigners of Pakistan origin
Nationals from these countries should apply for a visa at least 3 months before entry into India. However they would be required to submit their passport details at the time of registration. Nationals and/or passport holders from Afghanistan, Bangladesh, China, Iran, Iraq, Pakistan, Sri Lanka, Sudan, foreigners of Pakistan origin, and Stateless persons are required to provide the information to the Organizing Committee in the prescribed format given below, 4 months in advance of the date of travel. This information is to be submitted to the Home Ministry and Ministry of External Affairs, who in turn will inform the respective Consulates / High Commissions to issue the visas. On receipt of the information, these ministries will refer the details of such participants for security vetting to the security agency concerned. On receipt of a no objection from the security agency the ministries will communicate the security clearance to the concerned Indian Mission abroad to grant a Conference Visa to the participant.
Kindly fill in this form and submit to conference secretariat 4 months prior to the conference. You can send the form to email@example.com
The Ministry of External Affairs of India will be notified of the conference, and accordingly the Indian Missions in all countries will be in contact with the Ministry of External Affairs.
FOREIGN REGIONAL REGISTRATION OFFICES (FRRO)
Delegates from Afghanistan and Pakistan must register at their closest Police Station upon arrival and before departure. Delegates must present their passport with the valid stamped visa, return and confirmed air tickets, an invitation letter from the organizer, the confirmation of the hotel where they are staying, and four passport size photographs. Moreover, delegates must mention where they will be visiting for the field visit (where applicable) when applying for their visa so that the appropriate permission is granted to visit those places.
OTHER TYPES OF VISAS
a. TOURIST VISA
Validity: 6 months. The applicant is required to submit the hotel confirmation in India, tentative itinerary of travel, contact details in India (in this case, please use the address of the conference secretariat), and documents in proof of his ( delegate ) financial standing.
Tourists travelling in groups of more than four members under the auspices of a recognized travel agency may be granted a collective tourist visa. NO INVITATION LETTER IS REQUIRED if applying for a tourist visa.
b. BUSINESS VISA
Validity: One or more years with multiple entries. A letter from the sponsoring organization should accompany the application. The letter should indicate the nature of business, probable duration of stay, places and organizations to be visited and it should state that the sponsoring organization will cover all maintenance expenses there in a guarantee to meet maintenance expenses, etc.
PROCEDURES FOR OBTAINING A VISA
Visas can be applied for in person or by post at the High Commission/Consulate of India based in the country from where the candidate intends to depart for India. Specific visas are granted for a variety of purposes.
TOURIST VISA ON ARRIVAL
Delegates coming from few countries can get their Tourist (NOT Conference) Visa on arrival in India. Please see below the required details for the same.
The foreign national of following eleven countries viz
Tourist Visa-on-Arrival shall be granted to a foreigner who is a national of Finland, Japan, Luxembourg, New Zealand, Singapore, Cambodia, Vietnam, Philippines, Laos and Myanmar.
Tourist Visa-on-Arrival will be valid for entry into and stay in India within the period of its validity subject to conditions specified. The Immigration Officer may grant single entry Tourist Visa-on-Arrival up to 30 days to nationals of Finland, Japan, Luxembourg, New Zealand, Singapore , Cambodia, Vietnam, Philippines, Laos, Myanmar and Indonesia.
CONDITIONS FOR TOURIST VISA-ON-ARRIVAL:
Tourist Visa-on-Arrival shall be non-extendable and non-convertible. At the time of issue of Tourist Visa-on-Arrival, the Immigration Officer must make it clear to the foreigner that a Tourist Visa-on-Arrival can neither be extended nor converted to any other kind visa during his/her stay in India except in the following circumstances and with the prior approval of the Ministry of Home Affairs:
Tourist Visa-on-Arrival may be converted to 'X' (Entry) Visa if a foreigner who has come to India on Tourist Visa-on-Arrival marries an Indian national during the validity of his/her Tourist Visa-on-Arrival.
Such conversion would be considered subject to fulfilment of following conditions:
FEE FOR TOURIST VISA-ON-ARRIVAL:
A fee of US $60/- or an equivalent amount in Indian rupees per passenger (including children) will be charged from each foreigner for the grant of Tourist Visa-on-Arrival.
Tourist Visa-on-Arrival shall be allowed for a maximum of two times in a calendar year to a foreigner with a minimum gap of two months between each visit. The Tourist Visa-on-Arrival facility shall not be applicable to holders of Diplomatic / Official passports.